Tutorials

Did you know that you can allocate a specific email signature for each of your email address accounts? Well, yes you can!   Go to File > Options   Select Mail > Signatures   Click on New     Enter a name for the new signature and click on OK   Prepare new signature by either typing a new one or copy/paste from previous one and change details, then click on OK   Select the new email account from the drop-down under Choose default signature > E-mail account: (sample below)   Next select the new email signature from the drop-down for New messages: (sample below)   Then click on OK to complete task. Click OK from the Outlook Options window.   Job Done!   Thanks for taking the time to read. If you enjoyed this helpful resource don’t forget to show your appreciation by sharing. Click on one of the social links below to share and help to make me famous.

Supposing you work for the one company, yet you have subsidiaries’ of this company requiring more than one email address as a contact for yourself. This is how you add the additional email address(es) to your account. Let’s begin … Open the software program Outlook 2010 Select File Click on Account Settings and select Account Settings… from the drop-down window   Go to the E-mail tab and select the New… option   Default is selected at Email Account, then click on Next   Select Manually configure server settings or additional server, then click on Next   Leave the Internet E-mail checked and click on Next   On this next window, fill out all the information as shown by the highlighted areas. In this instance we will set up an email account for  Your Name: [enter name] E-mail Address: [enter email address] Account Type: POP3 Incoming mail server: [enter mail server from email host provider] Outgoing mail server (SMTP): [enter SMTP outgoing mail server from ISP provider] User Name: [enter username] Password: ****** Next, under Deliver new message to: select Existing Outlook Data File and click on Browse.   From the next window, browse to (if necessary) and select the current Outlook Archive file that is being used and click OK.   Click on More Settings   On the Internet E-mail Settings window, fill out the information on the General tab as follows: Organisation: [enter business name] Reply E-mail: [enter email address for reply emails] Once completed, click on OK   Click Next. Outlook will then run a test

One of the ways to get things stored and ready for recall in long term memory is through repetition. Chances are you already know your name and contact details, however, so the profit of typing them repeatedly at the end of your emails is minimal.   Why Include a Signature With Every Email You Send? At the same time, you can include a short display of your copywriting skills with every email, and the benefit — possibly through people seeing your message repeatedly — can be enormous. These are but two good reasons to automate the addition of some essential text to every email you send. In Outlook creating a signature comprised of this text is easy, even though you have to explore the depths of Outlook’s settings a bit.   Create an Email Signature in Outlook To set up an email signature in Outlook: Select Tools | Options… from the menu in Outlook. Go to the Mail Format tab. Click Signatures… under Signatures. Click New…. Give the new signature a name. If you set up more than one signature for different purposes — work mail vis-à-vis personal chat, for example —, name them accordingly. Click Next >. Type the desired text of your email signature. It is best to limit your signature to no more than 5